Registration

Site Solutions Worldwide provides an outstanding registration service that covers every detail from beginning to end. Our team of seasoned professionals oversees every aspect of your registration process. We employ a web-based online registration system designed by meeting planners, specifically for meeting planners. This system integrates essential information in a user-friendly format, ensuring smooth management of cost-effective and successful meetings and events.

Putting our years of experience of registration system management and personalized customer service to work for you.

 

 System Features

  • Unlimited free administrative accounts

  • Automated email confirmations

  • Ability to have your conference registration, housing, speaker submissions and exhibitor/ sponsor prospectus integrated into one online system.

  • Multi track registration capability

  • Session tracking

  • Waitlist feature

  • Daily security scans

  • Multiple payment options including discounts and coupons

  • Access control for administrators and attendees

Pre-Conference Process

  • Badge preparation

  • Ticket distribution

  • Ribbon assignment

  • Conference proceedings collation

  • Conference bag preparation

Reporting 

  • Real time dynamic data

  • Standard and free customized reporting

  • Room block management

  • Hotel attrition analysis

  • Multiple property tracking

  • Full Financial reports

  • Exportable in Excel, HTML and XML formats

  • Custom templates

  • Cross event reporting

  • Year to year event comparisons

On-Site management

  • Registration set-up and tear-down coordination

  • Registration process management

  • Daily reporting to client

  • Registration desk staff training and management

 

Your designated registration specialist will personally manage your complete registration program:

  • Consult with you to design an effective online registration site.

  • Build and customize your registration pages.

  • Manage your day-to-day registration tasks.

  • On-going consultation of event management.

  • Provide prompt, personal assistance to your attendees by telephone and email. 

  • We answer the phone and assist callers directly with no automated menu driven system to frustrate your attendees.

  • Perform quality assurance checks on all data and reports.

  • Cross check financial information and payments.

  • Prepare all conference registration materials including badges, bags, welcome packages, ribbons and tickets.

  • Coordinate and manage on-site registration set up and tear down.

  • Train and manage additional on-site registration staff.

  • Follow up with attendees post conference for balances due and if needed certificates of attendance.

  • Complete post conference reports.