Site Solutions Worldwide understands the added levels of detail that need attending to when planning government meetings and events for a wide range of government agencies, at every level. We have over a decade of experience in government contracting and conference planning. We consistently negotiate the best value contracts for Government Agencies utilizing our worldwide relationships with vendors and hotel partners.
We have been honored to work with a number of government agencies providing all of our services for programs that invite delegates ranging from private sector participants to armed service men and women to high level cabinet members including the President of the United States.
In planning high level meetings, educational or in-service training’s or government conferences, our team of meeting experts understands all the integral rules and regulations that come with managing the event logistics for government programs.
To learn more about how we can assist you with your next project, please review our capability, past performance and testimonials from satisfied clients demonstrating our passion and commitment to excellence in all that we do.
Small, Woman-Owned Business'
Over 10 Years of Experience in Government Contracts Totaling Over $45 Million
Proven Track Record of Saving the Government Money
Offices in Washington, D.C. & New York
Specialization in Site Selection, Housing & Meeting Logistics
NAICS Codes: 531110, 531120, 561510, 561920, 721110, 721120
CCR #: 1V9B6
Capabilities
Our Mission
Site Solutions Worldwide is a dedicated team of creative professionals specializing in all aspects of meeting services. We are committed to providing superior services through timely communications, innovative solutions and consistent, high-quality results. As an extension of our clients’ staff, we support their needs by utilizing global resources and implementing our diverse knowledge of the meeting planning industry.
Experience
We are dedicated to providing the very best service to the Government, including ensuring that our vendors and hotel partners live up to their end of the bargain. Site Solutions Worldwide has successfully worked with the United States Government on numerous programs for over ten years. We have strong vendor, hotel, and Convention and Visitors Bureau partner relationships that we utilize to support our clients’ programs, not only in Washington, D.C., but also around the world.
Contract Negotiations
We have a proven track record of negotiating the best rates with vendors. Once we receive a detailed list of equipment needs, we create an RFP and submit best prices / value to the Government for an approval decision. We then work with the group(s) to maintain schedules and requirements and provide the Government with all necessary information on setup requirements and scheduling issues.
We train our hotel partners and their staff to the needs of each program, spending time before the program to prepare them and to communicate the information that allows them to schedule their time appropriately. We have on-site staff for the purpose of resolving berthing issues; assisting in handling early arrivals and late departures; working to provide cost savings and reduced penalties; and resolving any hotel logistical problems, such as cleaning, refreshing the water stations, etc.
Cost Savings
We are committed to participating in the planning meetings held for each event. This participation may either be via telephone, video conferencing or in person. Site Solutions Worldwide has the ability to develop a web-based reservation system specifically for our clients’ programs, providing their staff with unlimited access. This system provides a tool for managing overall cost; tracking reservations in multiple locations, reservation changes, and instantaneous reservations communications to hotel reservation departments; minimizing errors; and reducing potential penalties.
Our past experience has given us confidence that we provide the best overall value to the Government, based on but not limited to the following:
Extensive experience
Small minority woman-owned company
A fully trained staff supported at the corporate level
On-site 24/7 staff support
Established secure online reservation management system
Accurate web-based real-time access to analytical reports
Toll-free phone support
Planning meeting participation
Ability to manage multiple programs at once
National and international experience
Proven track record of negotiating best rates with vendors