Did you read our whitepaper on creative meeting room sets but have a group with special needs? A group with disabilities covered by the ADA requires more advance planning. Prepare in advance by reviewing all of your typical meetings space needs before starting the site selection process. Such as how many concurrent breakouts, the number of estimated attendees and required room sets. Don’t forget to also consider whether your attendees and/or speakers are in a wheelchair. Will the rooms have enough aisle space for a wheelchair? Will the speakers be presenting from a riser? Are your risers equipped with a ramp and steps? You may not know in advance whether your attendees or presenters are in a wheelchair, so be sure to plan ahead just in case.
To be better prepared ask the following question in your registration form: “Pursuant to the Americans with Disabilities Act, do you require specific aids or services at the conference?” Not everyone will complete this question with a yes or no. So it is better to assume there will be an attendee or speaker with ADA needs.