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SITE SOLUTIONS Blog

Be Creative on Global Meeting Industry Day

Posted by Candice McRacken on Thu, Apr 6, 2017

You never know when an idea is going to strike!  You could be driving, sleeping or running a marathon.  Once the idea is there, you question how crazy it might sound at first or if it will even go over well.  Could we get a troupe of stunt bike riders to perform for the opening session?  Can we transform this blank open space into a futuristic Moroccan oasis?  Yes!

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Topics: Conference Attendees, Creativity, Décor, Event Registration, meeting planners, Site Solutions Worldwide, Team Building, Conference Management, meeting planning, International Conferences, Registration, Meetings Mean Business, GMID2017

International Customs & Etiquette

Posted by Lisa Appiarius on Thu, Sep 26, 2013

 

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Topics: International Conferences, Travel/Destinations

Host your next Conference outside the US without feeling overwhelmed

Posted by Megan Brouwer on Wed, Mar 7, 2012

After you have selected your country of choice, use these easy steps to best position your organization.

  • Familiarize yourself - research different aspects of the country: what their culture is like? What language is spoken and how common is English?  In the business world what is considered acceptable/ not acceptable behavior?  What type of response time and work ethic should you expect when working with them?
  • Visas and Passports - It is important to check first if Visas are needed to enter the country and how much time it will take to get the new Visas issued.  If Visas are difficult to obtain and the majority of your registrants are international, you may want to reconsider your location decision.   Meeting planners who register your conference with the US Department of State can assist their international guests receive visas. Registering helps to prove that the attendee is coming for a legitimate conference.  Additionally, since Passports are required to travel outside the Unites States it is important to provide you and your attendees plenty of planning time to apply and receive a new or renew your passport.  (A new passport takes approximately 4 – 6 weeks.) 
  • Currency - Speak to a financial advisor experiences in international currencies to see if the US dollar is getting stronger or weaker against the other country’s currency.  This will be a helpful tool when you are negotiating which currency to pay in and plan your deposit schedule. Be aware that many venues outside the United States do not permit direct billing like we are used to so you will likely pay 100% of your anticipated charges in advance of arrival.

place card, VIP meeting, Paris

 

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Topics: International Conferences