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SITE SOLUTIONS Blog

How Impactful Is Your Opening General Session?

Posted by Nathalie Whitton on Tue, Aug 15, 2017

I recently returned from one of our client conferences and was so impressed with the opening general session that I must share the impact it had on me with you. If you were to ask anyone involved in planning a conference what they would want their opening general session to convey, most would say they want it to motivate people, to share information about what to expect from the rest of the conference. Some want to include an entertainment aspect to create a more memorable experience and provide an ice-breaker for the attendees leaving the general session. Others want to emotionally connect with attendees.

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Topics: Creativity

Be Creative on Global Meeting Industry Day

Posted by Candice McRacken on Thu, Apr 6, 2017

You never know when an idea is going to strike!  You could be driving, sleeping or running a marathon.  Once the idea is there, you question how crazy it might sound at first or if it will even go over well.  Could we get a troupe of stunt bike riders to perform for the opening session?  Can we transform this blank open space into a futuristic Moroccan oasis?  Yes!

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Topics: Conference Attendees, Creativity, Décor, Event Registration, meeting planners, Site Solutions Worldwide, Team Building, Conference Management, meeting planning, International Conferences, Registration, Meetings Mean Business, GMID2017

Lighting: A powerful design tool for meeting planners

Posted by Sara Burton on Thu, Jan 24, 2013

Many meeting planners can easily become intimidated when it comes to lighting. lighting This could be due to the large amount of gear that is involved as well as dealing with the set up and tear down.  Lighting is expensive and time consuming to set up but it can also be the single most powerful design tool you have in your repertoire.

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Topics: Décor, Creativity

Conference Menus on a Dime

Posted by Christine King on Thu, Jan 10, 2013

Budget.  Ah… that word that just seems to pop up in all facets of your life – both personal and professional.  As a meeting planner, we need to adhere to a budget during every phase of the meeting planning process. From negotiating guestroom rates, contracting with various conference vendors to creating conference menus. WA carnegieng1.jpg

Creating menus can be fun, but at the same time it can also be challenging.  How do you feed two meals or more per day to 1000 people in a 1st tier city and still keep your budget in the black?  When coffee is $115 per gallon in NYC it’s definitely not easy. But with some creativity it can definitely be done.   One trick I’ve used for staying within the conference budget on food & beverage is to order the food & drinks on consumption rather than by the person.  It is generally less expensive to order bagels and whole fruit by the dozen plus coffee by the gallon then to order a full continental breakfast off the hotel’s convention department menus for every conference attendee.   The best part is, if you measure your guarantees for food & beverage on consumption appropriately, the attendee’s won’t even know the difference!

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Topics: Creativity, Conference Management