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SITE SOLUTIONS Blog

Be Creative on Global Meeting Industry Day

Posted by Candice McRacken on Thu, Apr 6, 2017

You never know when an idea is going to strike!  You could be driving, sleeping or running a marathon.  Once the idea is there, you question how crazy it might sound at first or if it will even go over well.  Could we get a troupe of stunt bike riders to perform for the opening session?  Can we transform this blank open space into a futuristic Moroccan oasis?  Yes!

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Topics: meeting planning, meeting planners, Conference Attendees, International Conferences, Conference Management, Décor, Creativity, Site Solutions Worldwide, Event Registration, Registration, Team Building, GMID2017, Meetings Mean Business

When should you start marketing a conference?

Posted by Christine King on Mon, Mar 10, 2014

The ways in which one can market for a conference has progressed so much in the past few years.  Do you remember having to “snail mail” out a full conference preliminary program book to your database – costing you hundreds of dollars in printing and postage?   Now we can email out links to full programs online, tweet that the conference website is live and invite our members to “like” our conference Facebook page.   With so many ways to market your conference the core questions still remain – When do you start, How much should you do and how do get their attention!   We have those same questions so we decided to ask the experts.  We spoke with Ron Rosenberg, President of Quality Talk, Inc, a nationally recognized expert on marketing and customer service. Ron gave us some great insight into conference marketing with some tips that he also uses in one of his presentations – How to Get Record Attendance at Your Next Event. Ron_photo

 

When should you start marketing a conference?

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Topics: Conference Management

Are You Asking the Right Questions On Your Conference Evaluations?

Posted by Kristina Catrambone on Tue, Mar 4, 2014

We have all attended a conference and quickly answered questions on evaluation forms at the end. When filling out an evaluation we tend to forget about how important they are to the planners. Conference evaluations are a major part of planning for a future conference or event. They can be used to learn from your mistakes, plan for the future and to get valuable honest feedback from your attendees.

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Topics: Conference Management

Rock Star Speaker Coordinators

Posted by Debra Marshall on Thu, Oct 3, 2013

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Topics: Speaker Coordination, Conference Management

The Latest Trends in F&B Display at Events

Posted by Sara Burton on Thu, Aug 8, 2013

As meeting professionals we all know it’s important to keep your food and beverage appropriate to the group, stay within budget, and offer alternatives that satisfy attendees with special dietary requirements.  But how is the events industry DISPLAYING food & beverage these days?  There are many different ways to add creativity to your displays which will create word of mouth buzz about your meeting long after it’s over.

Check out some of these unique and creative ideas for food and beverage displays:

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Topics: Conference Management

Team building and ice breakers

Posted by Debra Marshall on Thu, Apr 25, 2013

You’ve probably never had to sit through a daylong meeting where you suffered “death through PowerPoint”.   I’m sure that all of the meetings that you have attended or planned have had riveting content and stimulating interaction between attendees. TB Unfortunately I haven’t been so lucky.  So when I was asked to plan a two day team meeting for a rambunctious group of sales people I took out my thinking cap and tried to come up with an inexpensive and creative way to bring some life back into the process. 

Taking my queue from the popular NBC television game show “Minute to Win It” I borrowed a few of their games of skill to pepper into the long days of training. 

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Topics: Conference Management, Team Building

Don’t just answer the questions, question the answers

Posted by Debra Marshall on Thu, Apr 11, 2013

 

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Topics: Conference Management

Handling circumstances outside of our control as meeting professionals

Posted by Megan Brouwer on Thu, Jan 17, 2013

As a Meeting Consultant for a meeting planning company I get the opportunity to meet and work with various Meeting Planners.  It is a not a coincidence that meeting planners tend to have similar core traits.  We are all organized, detail oriented, time efficient and “dot our i’s or cross our t’s”.  My friends and family may use other adjectives that are not as flattering to describe my need to complete a task perfectly.  However, these qualities provide a foundation for being good at what we do and give us the ability to put on a successful meeting or conference.

The downfall to being a perfectionist is that nothing is perfect in an imperfect world no matter how long you try to plan an outcome, especially in the exciting world of meeting planning.

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Topics: Conference Management

Conference Menus on a Dime

Posted by Christine King on Thu, Jan 10, 2013

Budget.  Ah… that word that just seems to pop up in all facets of your life – both personal and professional.  As a meeting planner, we need to adhere to a budget during every phase of the meeting planning process. From negotiating guestroom rates, contracting with various conference vendors to creating conference menus. WA carnegieng1.jpg

Creating menus can be fun, but at the same time it can also be challenging.  How do you feed two meals or more per day to 1000 people in a 1st tier city and still keep your budget in the black?  When coffee is $115 per gallon in NYC it’s definitely not easy. But with some creativity it can definitely be done.   One trick I’ve used for staying within the conference budget on food & beverage is to order the food & drinks on consumption rather than by the person.  It is generally less expensive to order bagels and whole fruit by the dozen plus coffee by the gallon then to order a full continental breakfast off the hotel’s convention department menus for every conference attendee.   The best part is, if you measure your guarantees for food & beverage on consumption appropriately, the attendee’s won’t even know the difference!

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Topics: Conference Management, Creativity

Public & Private Sectors Working Together

Posted by Megan Higgins on Fri, May 11, 2012


Editorial from the CEO of Site Solutions Worldwide:Las Vegas GSA Conference

"In light of all the recent press on spending practices for government meetings, I feel it is important to point out that many agencies and government vendors are very responsible when planning government meetings.  As a taxpayer and a government contractor, I am outraged by the reports and visuals in the news concerning a recent conference held in Las Vegas.  In spite of the negative press leaving a very poor impression in our minds, we should not be too quick to judge or to assume all government agencies and government contractors supporting meetings handle conferences so poorly.  In our firm, we work hard to support the government by saving taxpayers money each and every day.  The government people that we work directly with have the same mission in mind.

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Topics: Conference Management