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SITE SOLUTIONS Blog

Be Creative on Global Meeting Industry Day

Posted by Candice McRacken on Thu, Apr 6, 2017

You never know when an idea is going to strike!  You could be driving, sleeping or running a marathon.  Once the idea is there, you question how crazy it might sound at first or if it will even go over well.  Could we get a troupe of stunt bike riders to perform for the opening session?  Can we transform this blank open space into a futuristic Moroccan oasis?  Yes!

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Topics: Conference Attendees, Creativity, Décor, Event Registration, meeting planners, Site Solutions Worldwide, Team Building, Conference Management, meeting planning, International Conferences, Registration, Meetings Mean Business, GMID2017

Engaging Your Attendees

Posted by Debra Marshall on Fri, Sep 19, 2014

Long gone are the days when sitting in front of a PowerPoint presentation listening to the droning on of an “industry expert” were enough to satisfy attendees at educational events.   To be successful, today’s events need to uniquely balance the needs and expectations of a variety of generations.

Participation, whether before, during or after the event satisfies the needs of Generation Y who are APEC_111211_RicNoyle_188looking for a “real experience”.   How are you engaging them in co-creation? How are you making their attendance worth their while?

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Topics: Conference Attendees

First impressions are long lasting….

Posted by Justina Treventi on Thu, May 16, 2013

...make sure your conference attendees feel welcome from the start

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Topics: Hospitality, Conference Attendees

What do chickens and conference attendees have in common?

Posted by Louise Butler on Mon, Mar 18, 2013

Over the holidays I went to visit a sister-in-law who has just started keeping chickens. She has six chickens of three different breeds. I noticed when she was showing me the chicken coop that there was a towel hanging from the ceiling of the coop at one of the laying nest boxes which was located at one end of the chicken coop. Since the nest box was open to the rest of the coop the towel “walled” the inside of the nest box from view. It seemed like a strange arrangement to me.

chickenHer explanation was that when her chickens were old enough to start laying eggs one chicken was not laying any eggs. Then she started finding eggs in out of the way places - behind the trash barrel; another in a corner of the house foundation. Researching revealed that some chickens like privacy while laying their eggs. Thus the curtain at one of the nest boxes and the chicken is now laying her eggs in the coop.

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Topics: Conference Attendees

The Conference Attendees’ Bill Of Rights

Posted by Sarah Hughes on Thu, Feb 28, 2013

As a meeting industry we are all aware of what a meeting planner feels is necessary to have at a conference, like coffee, comfortable shoes, attendees who actually show up on time, plus so much more!  But we thought it would be fun to share with our blog readers some humorous suggestions from the attendee perspective.  These demands or “rights” of conference attendees should be taken at face value. Enjoy!

As a conference attendee, I have the right to…

  1. Use a mute button that controls the Q&A microphone to stop those who ask too many questions and keep us in session past the end time so that we have missed most of the break and only crumbs are left on the cookie trays.
  2. Special order all my own food. Everyone else gets to order gluten free, vegetarian or kosher food. Why can’t I just order a hamburger?
  3. Have one conference ribbon attached to my badge saying “MVP.” I do not want to walk around with 20 ribbons dragging behind me saying everything about me, what I am a part of and what I do. One is enough!
  4. Not wear a conference badge that hangs so low. It is awkward badgehaving people look at your waist (or even lower for those of us who are shorter than 5’ 4”) to try and read a name.
  5. Control the temperature in meeting rooms. We know it’s always too cold and I deserve the right to make it warmer when I choose.
  6. Have my name spelled right on my conference badge, just once! It’s not a hard name, Bob only has three letters, and so why is it always wrong?
  7. Not wait in line to get my conference material. There should be a “frequent attendee” line like “experienced traveler” in the airport for those who attend each year and know the process.
  8. Request my guestroom be located as close to the meeting rooms as possible and housekeeping should service my room while I am in a session not as soon as the coffee break starts!
  9. Not have to register for the conference. I don’t need to pay in advance; I am there every year. You should know I am coming!
  10. Choose the location of the next conference. Fiji sounds nice in November. J

lineWhat other crazy requests have you had or can you think of from the attendee perspective? If you enjoyed this, check out my blog “10 funny questions speakers ask meeting professionals”

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Topics: Conference Attendees

Meetings: From the Attendee’s Perspective - part 2

Posted by Kristina Agresta on Thu, Sep 20, 2012

In an earlier blog post from Site Solutions Worldwide, Megan Brouwer referenced Maslow’s Hierarchy of Needs and its relevancy to meeting planning. I can relate to this connection as a conference attendee.  Of course we register for educational conferences with the intention of gaining knowledge and learning something applicable to our current position. But have you ever listened to a speaker present “Stock Market Strategies” without drinking your first cup of coffee of the morning? This is a perfect example of how we like our basic needs to be fulfilled before we really begin to enjoy or actively participate in your conference or event. Sure, you can argue caffeine isn’t a basic need, but conference attendees like their morning coffee way too much for me to argue with them!

meeting attendees applause

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Topics: Conference Attendees

Meeting Professionals: How to Please the Generations

Posted by Kristi Harbers on Thu, Sep 13, 2012

Today’s conferences are attracting people from many generations. generationsYou have the Baby Boomers, the Gen-Xers and the Gen-Yers; all of which prefer to participate in your conference differently. How you market to them is different and their learning style is different – which leads to you planning a conference that appeals to all the generations.

Marketing Cues

  • Baby Boomers still like to receive hardcopy materials for save the dates and programs
  • Gen-Xers and Gen-Yers having been brought up in the technology age prefer emails that will go to their smart phones
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Topics: Conference Attendees

Advice from the Meeting Attendee Perspective, Part 1: Getting There

Posted by Kristina Agresta on Tue, Jul 3, 2012

Since I am new to the meeting planning industry, I have a lot to learn about the organization that goes into an event. However, from my experience as an attendee, one piece of advice I have to give is attendees like to be pampered. We might not be on your celebrity A-list, but rolling out the red carpet for our entry will have a positive impact on your event.

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Topics: Conference Attendees

Bring in more millennial attendees to your next conference

Posted by Kristi Harbers on Wed, Apr 18, 2012

Vegas resized 600

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Topics: Conference Attendees